EOI - Programme and Financial Review of Project “WASH for Health and Dignity of Waste Pickers” Supported by H&M Foundation via DevNetJobsIndia

Terms of Reference (TOR)

for

Programme and Financial Review of project

“WASH for health and dignity of waste pickers”
supported by H&M Foundation

ABOUT ORGANISATION

WaterAid India is registered as Jal Seva Charitable Foundation-a company incorporated under section 25 of the Companies Act, 1956 (Section 8 under the Companies Act, 2013) with CIN U85100DL2010NPL200169, having its registered office at Ground Floor, 004 and 005A, NSIC Business Park, Okhla Industrial Estate, New Delhi-110 020. The Membership and License Agreement signed between WaterAid International (WAI) and Jal Seva Charitable Foundation accords all the necessary rights to Jal Seva to use the WaterAid Brands and its name in India. As a result, Jal Seva Charitable Foundation has been referred to as WaterAid India.

ABOUT PROJECT

OBJECTIVES

The aim and objective of the assignment is to audit the grant Supported by H&M Foundation, Sweden. for Bangalore location as project titled “WASH for health and dignity of waste pickers”.

Further, the purpose of the assignment is to have a fair and independent view of the audit firm chosen to carry out the Programme & financial review of the grant received by JSCF, to deliver on the outcomes referred to as above. To achieve this the auditors will be given full access to all documents / records (relevant to this audit) maintained at JSCF and at implementing partner organizations’ offices.

SCOPE OF WORK

The audit shall be conducted by an external, independent and qualified auditor certified by the International Federation of Accountants, IFAC. The auditor shall audit the projects in accordance with (International Standards on Auditing) ISA 800 “Special Considerations-Audits of Financial Statements Prepared in Accordance with Special Purpose Frameworks” and/or ISA 805 “Special considerations-Audits of single financial statements and specific elements, accounts or items of a financial statement”.

WaterAid India is responsible for achieving the Project outcomes. Broad scope of work for the assignment is outlined as under:

The auditor shall also, attached to the Independent Auditor’s report, submit a Report of Factual Findings according to ISRS 4400. The Report of Factual Findings shall include factual findings for each of the following procedures.

1. Examine if the project has been carried out according to the agreement.
2. If applicable, examine if an audit according to the agreement has been performed in all cases where funds have been transferred to another implementing party. Highlight significant findings from the report done by the local auditor. If there are no significant findings, please state this.
3. Examine if the funds have been transferred through a bank account to any other implementing party.
4. Examine if the organisation has procurement regulations which have been followed.
5. Examine if the organisation has an internal control system in place that is sufficient for the carrying out and reporting of the project, in accordance with the agreement.
6. Examine if the organization has sufficient internal control systems in place relating to fraud and corruption.

Detailed review to include the following:

• Verify if the grant funds (receipts) and the costs financed out of this Grant are recorded, classified in a transparent manner and are charged to appropriate and approved budget lines. Also verify and comment if the books of accounts that is ledger and journal system maintained by JSCF meets the generally accepted accounting practices/standards.
• Verify if financial reports follow the prescribed format and reconciles with books of account;
• To confirm/certify that the financial report shows only the expenditures of the sub-grant funds and any income earned out of these funds.
• To express an opinion on the financial statement/reports provided for auditors’ verification.
• To verify if the expenditures have been incurred as per the terms of the grant and in compliance with policies of the organization responsible for implementation of the project;
• To verify the expenditure recorded / reported on a sample basis ensuring that expenditures are verifiable, reasonable and are incurred for intended purposes;
• Check expenditure for accuracy and correctness and for their approval by appropriate authorities within the organization
• Check expenditure for adherence to procurement policies and procedures;
• To check if the expenditures are adequately supported and authorized by appropriate authority;
• To verify and confirm that there is no expenditure of personal nature that has been charged to this sub-grant.
• That funds have been utilized in accordance with the approved action plan and budget.
• To verify and confirm that no third-party claims, losses, expenses arising out of sub-grantee’s negligence, recklessness or intentional act or omission is charged to this grant.
• To ensure that the costs covering compensation for the death, disability or other hazards suffered by employees, vendors or agents or other representatives of the sub-grantee organizations are not charged to this grant.
• Undertake field visits (on sample basis) to verify if targets have been achieved and reported appropriately to the donor
• Transactional Review covering an expenditure of at least 50% financed under this grant

METHODOLOGY

The audit or review would need to be conducted during the period 1^st March 2024 to 15^th March 2024.

The assignment requires planning meeting with the Programme team / budget holder managing the grant to gain an understanding of the project and its objectives. Obtain project documents that is MoU or donor agreement, final narrative proposal, donor budget, and reports etc.

Broadly, the assignment entails on-site review / audit of grant funds and expenditures on sample basis and sample so selected should represent a minimum of 50% of the total value at each main head of Budget. However, procurements of goods and services should be reviewed 100%. Similarly, personnel cost(s) charged would be subject to 100% review by the audit firm.

Post review, the audit firm is expected to hold debriefing meeting with the management at each cost center/locations and apprise them of the observations during the audit. The audit firm shall give JSCF India and its implementing partners’ the opportunity to provide comments against the audit findings, and make adjustment in their final report.

Final report would need to be issued on final discussion and receipt of management comments from JSCF. The final audit/review report must be submitted latest by 15^th March 2024.

REPORTING

The auditor shall submit an “Independent Auditor’s report”, including an audit opinion. See format for an Independent Auditor’s report, appendix 1. It is of great importance that the audit has been conducted according to International Standards on Auditing and that this is clearly stated under basis of opinion

See example and format for a Report of Factual Findings, appendix 2.

The audit report should be addressed to:

The Director Finance & IT

Jal Seva Charitable Foundation

Ground Floor, 004 and 005A

NSIC Business Park, Okhla Industrial Estate

NEW DELHI- 110 020

Application Procedure and format

1.                The Expression of Interest must be submitted CoB 28 Jan 2024, which should necessarily include:

2.                Profile of the Firm that includes among other details, relevant experience, known languages with proficiency levels, and two reference of your clients.  

3.                Support required from WaterAid India.

4.                Please share the quote with the below noted format.

Terms and Conditions:

• Audit Firm should be in Bangalore city
• All quotes should be favor of Jal Seva Charitable Foundation.
• All proposals should be shared to Procurement Email ID: WAIP2P-Delhi@wateraid.org. Any proposal which will be shared to any other email id will not be considered.
• Proposals received after due date will not be considered.
• Financial proposals should be shared with applicable taxes.
• All terms and conditions should be clearly mentioned in the proposals.

 For detailed information, please check the complete version of the advert attached below.